Privacy Policy

1. Scope of application

This Privacy Policy applies to you if you are a visitor to our website, an employee and/or a job applicant of Swisscoding Group Ltd (“Swisscoding”, “we”, ‘us’ or “our”), or any other person affected by any processing of personal data by Swisscoding.

2. Preamble

The purpose of this Privacy Policy is to tell you how Swisscoding uses your Personal Data (as defined below) that it may process.

At Swisscoding, we are committed to protecting your privacy. The personal data protection practices set out in this policy relate to our Services and to our various processes in which we process your personal data as Data Controller (recruitment, training, etc.), hereinafter “Services”.

By using our Services, you are accepting the practices described in this Privacy Policy. We may make changes to this Policy at our sole discretion and at any time. We will notify you of any material changes to this Policy.

3. What is personal data ?

“Personal data” means any personally identifiable information that can be linked to a natural person, such as a name, e-mail address or IP address.

4. How does Swisscoding collect your personal data ?

Our website, https://www.swisscoding.com (hereinafter: “the website”) uses cookies and other related technologies (for simplicity, all these technologies are referred to as “cookies”). These cookies may process some of your personal data in connection with your visit to our website. You can choose to accept or reject them when you first visit our website. To find out more about the cookies we use and their functionalities, please consult our Cookie Management Policy: Cookies – Swisscoding

We may process your Personal Data if you submit information directly via our contact forms, contact us by telephone, send us information directly by post or e-mail, if you provide your personal information when registering for our events/trainings or if you apply for one of our job offers.

5. What personal data is collected by Swisscoding ?

The personal data we collect directly includes the following:

If you are a visitor to our website: information you submit via our contact forms, and data collected through cookies and web beacons.
If you are a client or prospect: any information you have provided to us, and personal data you have made publicly available.
If you are a candidate applying for a position at Swisscoding: first and last name, organization, job title, city, state, country, phone number, personal and/or professional email addresses, and any other information necessary to assess your fitness for a potential position or to fulfil an employment contract.
Automatically collected information: data collected through cookies and web beacons strictly necessary for the operation of our website.
If you are an employee: identification data, personal and professional background, bank account details, and any criminal convictions or legal proceedings you have been subject to.

6. How does Swisscoding use personal data ?

Swisscoding uses Personal Data to respond to your contact requests, provide you with information about our services, operate our website, manage your applications in the recruitment process, deliver services to our clients, and comply with applicable legal obligations.

We collect and process your Personal Data for the purposes, and on the legal bases, identified below:

When we have entered into a contract
• To enable your use of our tools or other services provided to you under our current Terms & Conditions or the applicable contract between you and Swisscoding;
• To provide access to our website;
• To manage payments in order to carry out a transaction with you;
• To deliver any training you have enrolled in;
• For your employment at Swisscoding.
When Swisscoding has a legitimate interest in processing your personal data
• For security purposes, such as investigating suspicious activities or ensuring compliance (such as investigating fraud or misuse of our website).
When Swisscoding must cooperate with competent authorities
• Swisscoding processes and discloses Personal Data to the extent required to cooperate with appropriate regulatory and governmental authorities.
• When Swisscoding processes Personal Data for this purpose, the legal basis for processing is compliance with a legal obligation to which Swisscoding is subject.
When you consent to the processing of your personal data by Swisscoding
• Where your explicit consent is required for the processing of your personal data.
• In this case, you have the right to withdraw your consent at any time. To do so, you can email us at dpo@swisscoding.com.

7. Who do we share personal data with ?

We work with third-party partners to help us deliver our services and handle specific data processing tasks. These partners are not allowed to use your personal data for any purpose beyond what they were contracted for.

We may share personal data as follows:

When we use third-party servers to operate our services. This is necessary for service delivery. Contracts with our third parties ensure they meet data protection obligations.
We may disclose your data to a buyer or successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of assets — whether as a going concern or as part of bankruptcy, liquidation, or similar proceedings.

Swisscoding also reserves the right to disclose your personal data in the following circumstances:

Where permitted or required by law.
When trying to protect against or prevent actual or potential fraud or unauthorized transactions.
When investigating suspected or actual fraud.

8. Sale of Personal Data

Swisscoding does not and will never sell your personal data.

9. Swisscoding does not and will never sell your personal data.

Your personal data is collected, transferred, and stored by Swisscoding exclusively in Switzerland. If your data is processed outside Switzerland, the EEA, or a jurisdiction not recognized as providing adequate data protection by the Swiss Federal Data Protection Commissioner or the European Commission, we ensure the use of an approved legal mechanism (e.g., per Article 46 GDPR and Article 16 of the Swiss FADP).

10. Security and Retention of Personal Data

Your data is stored securely. Only authorized employees and subcontractors (who are contractually bound to keep personal data secure and confidential) have access to this data.

To deliver our services, we rely on third-party processors for specialized data processing, including hosting. These third parties are not allowed to use your data beyond the scope of their engagement with us.

We apply industry-standard security measures, including but not limited to encryption and physical safeguards, to prevent unauthorized access, use, or disclosure of your personal data. While no method of transmission or storage is 100% secure, we strive to follow best practices and maintain ISO 27001 certification.

Swisscoding retains your personal data only as long as necessary to fulfill the purposes described in this Privacy Notice or until you request its deletion — unless a longer retention period is required by law or regulation.

If Swisscoding becomes aware of any employee or processor violating this Privacy Notice, we will take appropriate steps to stop or prevent unauthorized use or disclosure of your personal data.

11. Your Rights

You have specific rights regarding your personal data, subject to local data protection laws. If you are located in Switzerland or the EEA, your rights include:

Accessing, correcting, modifying, or deleting your personal data.
Objecting to processing based on legitimate interests (right to object). For direct marketing purposes, you may object at any time without needing to provide a reason.
Not being subject to automated decision-making, including profiling, that has legal effects (“Automated Decision-Making”). Currently, no such processing occurs in our services.
Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

12. CONTACT US

To exercise your rights or if you have any questions about this Privacy Policy or our data protection practices, please email us at: dpo@swisscoding.com